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Freelancer vs Agency vs Us: The Real Cost Breakdown (With Receipts)
Business Tips8 min read

Freelancer vs Agency vs Us: The Real Cost Breakdown (With Receipts)

Freelancers ghost. Agencies overcharge. Neither understands your business. Here's what each option ACTUALLY costs when you factor in the hidden expenses.

SH

Sony Ho

December 18, 2025

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Let's Talk About What Things Really Cost

You're trying to figure out who to hire for your web project.

You've seen the options:

  • Freelancer on Fiverr: $500-2,000

  • Local agency: $15,000-50,000

  • Us: $8,000-25,000


Seems like an easy choice, right? Go cheap.

Wrong.

Let me show you what things ACTUALLY cost.

The Real Cost of a Freelancer

The Visible Cost


$1,500 for a "custom website"

The Hidden Costs

Round 1: They deliver. It's not what you wanted. But you approved the mockup, so no free revisions. Another $300.

Round 2: You need changes 3 months later. They're "busy with other projects." You wait 6 weeks or find someone else. Another $500 to fix their code.

Round 3: Something breaks. They've disappeared. New developer says "I need to rebuild this." $2,000.

Round 4: Google update. Site isn't mobile-friendly anymore. $800 to fix.

Round 5: You want to add booking. "That'll be a whole new build." $3,000.

The Real Total


$1,500 + $300 + $500 + $2,000 + $800 + $3,000 = $8,100

Plus 18 months of frustration. Plus lost revenue while your site was broken.

The Real Cost of a Big Agency

The Visible Cost


$35,000 for a "comprehensive web solution"

The Hidden Costs

Month 1-3: Discovery, research, meetings about meetings. You're paying for their overhead.

Month 4-6: Design revisions. Each round takes 2 weeks because it has to go through "the process."

Month 7-9: Development. Smooth, but slow.

Month 10: Launch. Looks beautiful. Works great.

Month 11: You need a change. "That's out of scope. Here's a change order for $2,500."

Month 12: Hosting and maintenance contract. $500/month minimum.

Year 2: "Your site needs an upgrade to stay current." $15,000.

The Real Total


$35,000 + $2,500 + $6,000 + $15,000 = $58,500 over 2 years

Plus 10 months to launch. Plus death by committee.

What We Do Different

Our Model

Fixed scope, fixed price: You know exactly what you're getting and what you're paying.

Fast delivery: 4-8 weeks, not 10 months.

We own the outcome: If something breaks, we fix it. No "out of scope" BS.

Built to grow: Need to add features later? The architecture supports it.

Training included: You can make basic changes yourself.

The Real Cost

$15,000 for a custom web application with:

  • Online booking/ordering

  • Payment processing

  • Mobile responsive

  • SEO optimized

  • 3 months of support

  • Training for your team


Year 2 and Beyond


  • Hosting: $20/month

  • Updates as needed: $2,000-5,000/year (if any)


2-Year Total: $19,000-25,000

The Comparison Table

FreelancerBig AgencyPacific Pulse

Initial Cost$1,500$35,000$15,000
Timeline4 weeks10 months6 weeks
2-Year Total$8,100+$58,500+$19,000
SupportGhost riskExpensiveIncluded
ScalabilityRebuildExpensiveBuilt-in

The Question Isn't Price. It's Value.

You can pay $1,500 for something that costs you $8,000 and years of headaches.

You can pay $35,000 for something that costs you $60,000 and takes forever.

Or you can pay $15,000 for something that works, scales, and pays for itself.

Let's talk about your project. Get the real numbers for your specific situation.

HiringWeb DevelopmentCost Analysis

Ready to Transform Your Business?

Let's discuss how we can help you achieve similar results for your business.

Start a Project

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